Description
Book SynopsisTo meet the demands of archivists increasingly tasked with the responsibility for hybrid collections, this indispensable guide covers contemporary archival practice for managing analog and digital materials in a single publication.
Terms describing activities central to the archival process—such as appraisal, acquisition, arrangement, description, storage, access, and preservation—are included. In addition, responsibilities traditionally considered outside the purview of the archivist but currently impacting professional activities—such as cybersecurity, digital forensics, digital curation, distributed systems (e.g., cloud computing), and distributed trust systems (e.g., blockchain)—are also covered.
The Handbook is divided into ten sections: current environment; records creation and recordkeeping systems; appraisal and acquisition; arrangement and description; storage and preservation; digital preservation; user services; community outreach and advocacy; risk management, security and privacy; and management and leadership. Some terms touch on more than one category, which made sorting a challenge. Readers are encouraged to consult both the table of contents and the index, as a topic may be addressed in more than one entry.
A total of 111 entries by 105 authors are defined and described in The Handbook. The majority (79) of the contributors were from the US, 12 from Canada, 7 from the United Kingdom, 3 from Australia, 1 each from Germany, Jamaica, New Zealand, and the Russian Federation. Because archival practice differs among practitioners in different countries, this work represents an amalgamation.
The Handbook was written primarily for archival practitioners who wish to access desired information at the point of need. However, can also serve as a valuable resource for students pursuing careers in the archival profession and information professionals engaged in related fields.
Table of ContentsTable of Contents
Dedication
Acknowledgments
Editorial Advisory Board
Preface
Introduction
Purpose, Scope and Target Audience
The Development Process
How to Use this Handbook
List of Illustrations
List of Figures
List of Tables
The Handbook
1: The Prevailing Environment
1.1 Archival Activism
1.2 COVID-19 Pandemic, response to
1.3 Decolonialization (of archives and records)
1.4 Ethics
1.5 Human Rights
1.6 Postcustodialism
1.7 Repatriation
1.8 Standardization
2: Records Creation and Recordkeeping Systems
2.1 Appropriate Recordkeeping System
2.2 Blockchain (for Recordkeeping)
2.3 Critical Records
2.4 Disposition
2.5 Electronic Content Management (ECM)
2.6 Employee Training
2.7 Functional Classification
2.8 Records Continuum
2.9 Records Creation and Receipt
2.10 Records Lifecycle
2.11 Records Management Program Design
2.12 Records Retention
2.13 Records System
2.14 Records System Functional Requirements
3: Appraisal and Acquisition
3.1 Accessioning
3.2 Accruals (Accretions)
3.3 Appraisal
3.4 Appraisal for Web Archives
3.5 Archival Appraisal (for Selection)
3.6 Collection Development Policy
3.7 Collection Management
3.8 Donor Relations (for Acquisition)
3.9 Macro-appraisal
3.10 Monetary Appraisal
3.11 Monetary Appraisal (Canadian Context )
3.12 Pre-acquisition Fieldwork
3.13 Reappraisal and Deaccessioning
3.14 Replevin
4: Arrangement and Description
4.1 Arrangement and Description
4.2 Backlogs
4.3 Cataloging
4.4 Crowdsourcing Metadata
4.5 Declassification
4.6 Encoded Archival Description (EAD)
4.7 Encoded Archival Standards
4.8 Finding Aid
4.9 Linked Data
4.10 Processing
4.11 Taxonomy
5: Storage and Preservation
5.1 Conservation
5.2 Digitization
5.3 Disaster Recovery Plan
5.4 Environmental Monitoring Systems
5.5 Microfilming
5.6 Physical Security
5.7 Preservation
6: Digital Preservation
6.1 Active Digital Preservation
6.2 Blockchain (for Archives)
6.3 Cloud-based Digital Preservation
6.4 Digital Archive and Preservation (DAP) Framework
6.5 Digital Curation
6.6 Digital Forensics
6.7 Digital Forensics for Archives
6.8 Digital Signatures
6.9 Digital Surrogates
6.10 Electronic Archival Services (eArchival Services)
6.11 Emulation
6.12 File Format
6.13 Migration
6.14 Open Archival Information System (OAIS) Archives
6.15 Social Media Archiving
6.16 Trusted Digital Repository
6.17 Trustworthy Repositories Audit and Certification
6.18 Virtual Worlds Archiving
6.19 Website Archiving
7: User Services
7.1 Accessibility
7.2 Freedom of Information Act
7.3 Instruction in Identifying Archival Sources
7.4 Inter-Institutional Archival Loan (I-IAL)
7.5 Providing Access
7.6 Reading Room
7.7 Reference Interview
7.8 Teaching and Learning with Primary Sources
8: Outreach and Advocacy
8.1 Archival Materials (Use in Education)
8.2 Community Outreach Activities
8.3 Digital Exhibition
8.4 Event Programming
8.5 Internal Advocacy (for Collection Care)
8.6 Public Awareness
8.7 Social Media Outreach
9: Risk Management, Security and Privacy
9.1 Business Continuity Planning (BCP)
9.2 Business Impact Analysis (BIA)
9.3 Cybersecurity
9.4 Dark Archives
9.5 Electronic Discovery (eDiscovery)
9.6 Information Analysis
9.7 Information Governance
9.8 PII Tools
9.9 Privacy
9. 10 Privacy by Design
9.11 Risk Management
10: Management and Leadership
10.1 Community Archives
10.2 Copyright
10.3 Copyright: Limitations and Exceptions
10.4 Copyright: Public Domain
10.5 Corporate Archives
10.6 DEAI, Managing in the Workplace
10.7 Grant Writing
10.8 Leadership
10.9 Oral History Program, Designing and Managing
10.10 Small Archives Management
10.11 Strategic Planning
10.12 Sustainability
Appendices
Appendix 1-A: Summary of ISO Standards and Technical Reports
Appendix 3-A:Collection Development Policy Sample Forms
Appendix 3-B: Donor Collections Infographics
Appendix 3-C: Field Survey Template
Appendix 5-A.1: Image Naming Conventions
Appendix 5-A.2 Photograph Scanning Resolutions
Appendix 5-B: Resources for Disaster Planning and Recovery Assistance
Appendix 8-A:Crafting Your Elevator Speech
Appendix 9-A:Donor and Third-Party Privacy Statement
Appendix 9-B:Research Privacy Statement
Appendix 9-C:Online Privacy Statements
Appendix 10-A:Fair Use Checklist
Appendix 10-B:Potential Sources of Funding for Archival Projects
Appendix 10-C:Strategic Placement Brainstorming Worksheet
About the Editor Contributors
About the Editor
About the Contributors
Index
